Privacy Policy
Last updated: 1 January 2026. This policy explains how Ember Storm Weave collects, uses, and protects information about you.
1. Information We Collect
When you contact us, submit an enrollment inquiry, or use our website, we may collect the following categories of personal data:
- Name and contact details (email address, phone number)
- Correspondence records from email or telephone inquiries
- Technical data such as IP address, browser type, and pages visited
- Any information you voluntarily provide in forms or messages
2. How We Use Your Information
We use the information we collect solely for the purpose of operating and improving our dojo services. Specifically, we use your data to:
- Respond to enrollment and program inquiries
- Manage your membership and class registration
- Send important operational communications (schedule changes, grading notices)
- Comply with applicable Japanese legal obligations
We do not sell, rent, or trade your personal data to any third party for marketing purposes.
3. Data Retention
We retain personal data only for as long as necessary to fulfil the purposes described in this policy, or as required by Japanese law. Membership records are retained for a minimum of three years after a membership lapses. Technical web-server logs are deleted after 90 days.
4. Your Rights
Under applicable privacy law you have the right to access, correct, or request deletion of your personal data held by us. To exercise any of these rights, please contact us at:
Email: info@emberstormweave.com
Phone: +81 6-6371-5291
5. Cookies
Our website uses a small number of cookies to ensure correct functionality. For full details, please read our Cookie Policy.
6. Sharing of Information
We do not sell, share, or disclose personal data to third parties except as required by law or where necessary to provide our services. For example, we may share membership information with local Japanese martial arts federations if you choose to compete or participate in affiliated grading examinations.
7. Data Security
We implement reasonable physical, administrative, and technical safeguards to protect your personal data against unauthorized access, alteration, or disclosure. However, no security measure is completely foolproof. If you believe a security breach has occurred, please contact us immediately at the address below.
8. Transfers Outside Japan
Personal information is primarily processed and stored in Japan. If any information is transferred outside Japan for operational or legal reasons, we ensure adequate protections are in place to maintain the security and privacy of your data consistent with this policy.
9. Children's Privacy
Our website and services are not directed at individuals under 13 years of age. We do not knowingly collect personal data from minors without parental consent. If you believe a minor's data has been collected without authorization, please contact us immediately.
10. Legal Basis for Processing
We process your personal data on the basis of: (1) your consent, (2) fulfillment of a contract (such as a membership agreement), (3) compliance with legal obligations, or (4) legitimate interests in operating our dojo safely and effectively. You have the right to withdraw consent at any time without prejudice.
11. Contact
If you have any questions regarding this Privacy Policy or wish to exercise your rights under applicable law, please contact us at:
Email: info@emberstormweave.com
Phone: +81 6-6371-5291
Address: Toyosaki Kita Ward, Osaka, Tokyo 531-0072, Japan
12. Changes to This Policy
We may update this Privacy Policy from time to time. The date at the top of this page will always reflect the most recent revision. Continued use of the website after a change constitutes acceptance of the revised policy.